Given the impact of Covid-19, and in particular the restrictions prohibiting larger gatherings, this year’s Annual General Meeting needs to be slightly different to previous meetings. The Club still needs to hold an Annual General Meeting which has the necessary quorum of Members attending. However, the Members ‘attending’ can be a combination of those in person and those virtually. The quorum for the Meeting is 44. Given that it’s not possible for all eligible Members to attend in person, to maximise Member engagement, this year’s Meeting will consist of the following:

  1. A meeting at the Club on 27th November 2020 at 7.30pm. Current guidance enables us to have 6 Members physically present. Therefore, to ensure that we do not exceed this number, only Board members will be present at the Clubhouse.

  2. The Meeting will be available to attend virtually via Zoom for members, please inform the Club by indicating in the link in https://forms.gle/c7vayEB3ejuXWwtUA by 17.00 on 20th November 2020 if you are want to attend by Zoom. There is a Youtube link below with a tutorial on how to access a Zoom meeting: https://www.youtube.com/watch?v=FRK_3z1dhps.

  3. Accounts. The Club’s Annual Accounts and Directors’ Report for 31st March 2020 are on the website but if you require a hard copy, please contact the Club’s office.

  4. Voting. All votes to be submitted on the attached Voting Form. If you wish to vote in a particular way on a matter, please ensure that you place an ‘X’ in the appropriate box and return the Voting Form to the Club by no later than 17.00 on 25th November 2020.

  5. Q&A. If any Member has any questions or wishes to raise any special matter to be considered at the Meeting, please send details of such matter in writing to the Club by notifying the office or by email to requests@hillsboroughgolfclub.co.uk, such matter to be received by the Club no later than 17.00 on 17th November 2020. All questions and answers will posted on the Club’s website.


The matters set out above are based on current requirements and guidance but since these change on a regular basis, consequential change to the above may be required. We will keep you updated if there are any changes by email, notifications, notices on the website, and notices in the Clubhouse.

If you have any questions on the above, please contact the Club’s office.

AGM - Notice and Agenda:         Click Here 
AGM - Voting Form:                    Click Here
AGM - HGC Directors Report:    Click Here
AGM - HGC Accounts:                Click Here 
AGM - AGM Minutes 2019:        Click Here 

View 2020 AGM recording here

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